Privacy Policy
The BMTA Trust is committed to protecting and respecting your privacy.
We understand that your privacy and the security of your personal information are extremely important. As an organisation, we are committed to protecting your privacy as an actual or potential beneficiary of financial support from the BMTA Trust. It is important to us to respect your privacy in everything we do and ensure that you are always clear on how your personal information is used.
This Privacy Policy explains what personal information we collect, what we do with it, our lawful basis for processing this information and how we secure your information. We will also explain your rights in relation to the personal information we hold about you and how you can exercise your rights or register a complaint.
The BMTA Trust is a charitable incorporated organisation, registered with the Charity Commission under registered charity number is 273978.
The BMTA Trust is also registered with the Information Commissioner’s Office under the registration reference Z5056006.
If you have any questions regarding privacy of information that has or is to be provided to the BMTA Trust, please contact the BMTA Trust using the following contact details:
Contact details:
Telephone: 020 7315 4142
Email: [email protected]
Post: The BMTA Trust 27 Old Gloucester St London WC1N 3AX
Personal information we collect:
We collect personal information from individuals applying for grant funding to offer one-time grants that help them overcome financial obstacles and achieve their education, training, or employment goals within the motor industry.
Grant Applications
The personal data we process takes different forms – it may be factual information, expressions of opinion, images or other recorded information which identifies or relates to a living individual.
Examples include:
- names, addresses, telephone numbers, e-mail addresses and other contact details;
- family details;
- admissions, academic, disciplinary and other education related records, information about special educational needs, references and marks;
- financial information
- education and employment data;
- images, audio and video recordings;
- courses, meetings or events attended.
The processing of personal data is carried out in accordance with all applicable laws and with the explicit consent of the grant applicants.
Website visitors
If you visit our website, we will collect information regarding to your IP address and location data. If you submit an enquiry through our website we will collect your name, contact details and information relating to the enquiry.
You are under no obligation to provide any information but if you do not, then it might be impossible for us to provide our support. In certain instances, we have a legal obligation to collect information.
How we obtain and use personal information:
Most of the personal information we process was provided directly by you for one of the following reasons:
- Providing an assessment of your grant application
- You submitted an enquiry through the website.
- To respond to enquiries, correspondence, or complaints.
Lawful basis for processing personal information:
As a charitable organisation we provide different forms of financial support and our lawful basis for collecting and using the personal information described in this Privacy Policy will depend on the type of personal information and the specific context in which we collect and use it.
We will normally collect and process your personal information only when you have given your consent or when we are providing our financial support. In some cases, the processing of your personal information may be based on our legitimate interest as a charitable organisation but not when overridden by your data protection interests or fundamental rights and freedoms.
We may also have a legal obligation to collect personal information for safeguarding purposes, especially in respect of the safety and care of children.
What we do with the information:
We use personal information in the following ways as part of our operations:
We process personal data about grant applicants for the purposes of determining eligibility for financial assistance in accordance with the criteria applicable to the constitution of the BMTA Trust.
Sharing of Information:
Please be assured that your details will not be used for marketing purposes.
The information you provide is treated as strictly confidential and is made available to appropriate representatives of the BMTA Trust.
The information will only be used in connection with your application for financial assistance.
However, we may suggest that you approach other organisations for advice or support as they may be better able to meet your needs.
The Trust can refer you to these other organisations. The information you have given the BMTA Trust would then also be passed to these other organisations provided that you have explicitly consented to this disclosure.
Cookie Notice:
We use cookies on our website to enhance your browsing experience and to generally ensure the efficient running of the website.
Cookies are small files normally consisting of letters and numbers which store information on the user’s device. They are used in numerous ways, such as to analyse visitor traffic to our website through Google Analytics and to help the website load faster. Some of the cookies on our website are classified as non-essential cookies which you can decline.
Personal information we collect when you visit our website includes information about your device and IP address.
Third party websites:
The BMTA Trust’s website contains links to other websites such as Ben and other automotive organisations with whom the BMTA Trust has a connection. There is also a link to our LinkedIn site. Please read the privacy notifications on these websites for information on how your data will be processed.
Your data protection rights:
Under data protection law, you have individual rights pertaining to your personal information, including:
- Your right of access – You have the right to ask us for copies of your personal information we hold.
- Your right to rectification – You have the right to ask us to correct information you think is inaccurate or complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances. We maintain a retention policy and will inform you if we are not able to delete your information immediately.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You do not need to pay a fee for exercising your rights. If you make a request, we are required to respond to you within one month unless there are reasons why it will take longer to collect the information you requested.
If that is the case, we will inform you. In some cases, we will require you to provide proof of your identity if we are unable to confirm your identity through other information we hold about you. This is required to ensure the security of the personal information we hold and to meet our legal obligations.
Please contact the BMTA Trust if you want to exercise any of your rights:
How to complain and exercise your rights:
If you would like to exercise any of your rights or make us aware of a concern, please contact the BMTA Trust using one of the following contact details:
Post: The BMTA Trust 27 Old Gloucester St London WC1N 3AX2
Email: [email protected]
If you are not satisfied with the response you receive, you can send your complaint to the United Kingdom’s Information Commissioner’s Office (ICO).
Information Commissioner’s Office: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Helpline number: 0303 123 1113. www.ico.org.uk
From time to time, we may update this notice due to changes to our processes or service providers.
Last updated: 20 September 2024.
